Find a purpose: be yourself

Join the team to contribute to a new kind of company

Administrative and Finance Assistant F/M

Cycloid January 23, 2020
Paris or full remote in France
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About Us

Cycloid: The DevOps framework to simplify and speed up DevOps and Cloud adoption.

The Cycloid team develops cycloid.io: a DevOps framework including TerraCognita, StackCraft, a service catalogue, CI/CD container pipeline, logs centralisation and cost tracking.

We are 30 passionate people building a fantastic teal organisation since 2015. Our product and DevOps team are already contributing to numerous IT services across Europe. We speed up our development thanks to a 4,5 M€ fundraising in 2019.

Your Challenge

To be simple, we are looking for an Admin assistant full of energy!

He/She will have great organisation skills and tremendous autonomy. You welcome every news with a smile, no matter what. In this challenge, the Admin Assistant will face the start-up world from inside.

In close collaboration with both Cycloid founder and HR, your missions will cover a broad range of activities, from administration, to Sales and accounting assistantship.

Finance

  • Monthly invoicing for all customers: invoices preparation and sending, monitoring payment, dealing with reminders by email and phone
  • Supplier invoices: monitoring the collection of all invoices within tools in order to draw up the balance sheet properly and manage the cash flow
  • Pay and monitor suppliers’ invoices and annual contract
  • Be the team’s partner on accounting topics and relay to the external accounting firm regarding: 
    • Processing of current accounts
    • Import of purchase sale accounting documents
    • Cost allocation
    • Clearing accounts
    • Payment of invoices
    • Bank reconciliation
    • Expense account management and contact with internal teams for repayment

Administrative work: 

  • Ensure the follow up and update of internal CRM (Incwo): creation and modification of clients and suppliers accounts, contracts update, ...
  • Clients relationship management: answer the clients questions by email or on the phone. Ensure their satisfaction
  • Management and organisation of the internal work life of Cycloid: Workshops organisation, plane and hotel booking, search for offices and reservations, etc
  • Coordination of external service providers (lawyers, accountants, ...)
  • Handle the administrative files for external organisations (Insurance, Social contributions, Health insurance, ...)
Skills

Your essential skills:

  • Microsoft Office full proficiency
  • Organisation and reactivity
  • Communication skills
  • Proficient writing skills
  • English full professional proficiency for our entire team is spread across Europe and we communicate exclusively in English
  • An interest for home office work: solitary work is not an issue for you
  • Autonomy and secrecy at all times

A significant experience in a similar position is required.

 

Our recruitment process is following 3 steps:

  • HR interview with Sara or Sophie
  • A writing test
  • Interview with our founder

Feel free to send us your CV or LinkedIn profile at jobs@cycloid.io

 

Cycloid is committed to having equal opportunities between men and women!

 

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